Runs your jobs.
Runs your crew.
Reads your plans.
XGrafter is the all-in-one ops platform for Aussie trades and contractors. Quotes, jobs, scheduling, take-offs, invoices, and a field app your crew will actually open. No US-corporate bloat. No per-seat tax.
Made in Australia · Xero-native · Works on the ute.
This is for you
If you run a trade business working direct for builders, developers or small clients — whatever the trade, whatever the scale — XGrafter runs on it.
You didn't get on the tools to babysit software.
Most tools were built by product managers in San Francisco. Or worse — built for one trade and stretched to cover the rest. You end up with a system your admin hates, a schedule your leading hand ignores, and take-offs still done with a highlighter.
XGrafter is different. Built here. Built for you. Whether you're solo, running four employees, or 25+ deep — the platform grows with you.
Everything you need. Nothing you don't.
Seven tools, one login, one bill. Replaces the platform you're stuck with, your takeoff app, your scheduling spreadsheet, and half your group chats.
Take-offs
Upload plans. Auto take-off sorts the pages and measures walls, floor areas and openings with your own priced items, so the take-off is already the quote.
Jobs
Quote to invoice in one thread. Every job carries scope, files, variations, POs and margin. No digging through email for what you agreed six weeks ago.
Scheduling
Drag-and-drop the week. Crew sees it on their phone the second you hit save. Clashes flagged. Weather-aware. Built the way a real site actually moves.
Field app
Schedule, jobs, plans, timesheets, variations signed on site, tasks, leave and SWMS sign-off. One app for the whole crew.
Variations
Log a variation in 30 seconds on site. Client sign-off by SMS. Rolls into the next invoice. No more 'I never agreed to that.'
Invoicing
Progress claims, retention, deposits, final claims. Built the way trade businesses actually bill. One click to Xero.
Xero integration
Two-way, native, no dodgy middleware. Invoices, POs, contacts, payments sync live. Your bookkeeper will stop hating you.
One job. One thread.
Every module hooks into the next. No re-typing, no re-uploading, no lost context between the site and the office.
Nothing gets typed twice. Nothing gets lost between phones.
Why trade businesses switch.
✓ Built for AU trades
Not stretched from a single-trade app. Not shrunk from a US commercial platform. Every workflow is designed for the way Aussie trade businesses actually run — every trade, every scale, from solo through 25+ crew.
✓ AI plan take-offs baked in
Upload plans, get quantities in minutes — no separate takeoff subscription, no extra login, no add-on.
✓ A field app they’ll actually use
Schedule, jobs, plans, timesheets and variations on any iPhone or Android. Big buttons, plain words, nothing they don’t need.
✓ Xero-native
Two-way, live sync, no dodgy middleware. Your bookkeeper stops hating you.
✓ Unlimited admin users
Add every estimator, PM and site supervisor without watching the per-seat meter tick.
✓ Setup in a day, not a quarter
Sign up, we set your tenant live within 24 hours. You're quoting real jobs by end of week.
Have a look.
Six screens from the platform, running the demo company. Web in the office, the field app on the ute.
Straight pricing. No sales call to see it.
The take-off on its own, or the whole business. Save 20% on a 12-month term, and take 10% off the year’s total when you pay it upfront.
20% less than no lock-in, billed monthly, and your first 2 field licences free.
The take-off tool on its own. Measure, price and quote.
- Take-off tool with every measuring tool
- Auto-assign + auto take-off
- Your prebuild library: materials, labour rates, markup
- Reports, marked-up PDFs and quotes from the take-off
- Unlimited office logins
The whole business on one login: lead to final invoice.
- Everything in Take-off
- Leads inbox: emailed jobs become take-offs
- Jobs, cost-centre margins and scheduling
- Variations, progress claims and invoicing
- Xero, on your own account
- Unlimited office logins
For 25+ field licences or several companies under one roof.
- Everything in Studio
- Volume pricing on field licences
- Onboarding and custom data migration
- Priority support with an SLA
- A direct line to the team
- 14-day free trial
- No setup fee, free standard migration
- Unlimited office logins
- Price locked for your term
- Australian-owned and hosted
Prices in AUD, GST exclusive · See full pricing and the calculator
Built on the tools by the trades using them.
XGrafter is built by a team that has built, scaled and managed a trade business. Every feature ships because we needed it on site that week. If it doesn't survive a real Monday morning on a live job, it doesn't ship.
Works with what you already run.
More on the way: MYOB in the coming months, then Google Calendar and Slack. Ask about your stack →
Common questions.
Do I need to move off Xero?
No — you'll like Xero more. XGrafter syncs live, both ways.
How long does setup take?
Most trades are quoting real jobs within a day. Full migration off an existing platform usually takes a week or two, and we help.
Will it work on my crew's dodgy phones?
Yes. It runs on any iPhone or Android, with big buttons and plain words. The App Store and Google Play versions are on the way; until then it opens in the phone’s browser and pins to the home screen like an app.
What about my historical data?
We import contacts, jobs and open invoices from most existing platforms. We can't fix upstream data quality — nothing can — but we get the good stuff across.
Can I try it before I pay?
Yes — 14 days free, and nothing is charged until the trial ends. Load a real project, kick the tyres, then decide.
Ready to run your jobs without the drama?
Book a demo and we’ll walk you through it, or start a free 14-day trial. Nothing to pay until it ends.